Learning how to effectively manage your time as the owner of any business can be difficult, and finding ways to cope with the workload while keeping clients satisfied, may be an ongoing challenge. For owners of busy CPA practices, there are certain times of the year when their workloads intensify and handling client requests, preparing tax files and managing data can begin to feel like a burden that they’re unable to offload.
If you’re a CPA with your own, busy firm, the following time management tips could help you cope better with your responsibilities while still providing a thorough and effective service to your clients:
- Try to prioritize your workload
While tax time is always going to be an especially busy period, a CPA’s workload can increase in intensity at any given time, and prioritizing tasks so that you can be prepared for those times, is immensely helpful. Make a list of urgent tasks in advance of peak times, or alternatively, work with an outsourced accounting service to help you cope better all year round, and not feel so much pressure at certain times of the year.
- Be flexible in your working hours
This isn’t always possible, and may depend upon your commitments outside of your work, but being prepared to work outside of regular office hours, can help you stay on top of your workload, and manage your time more effectively.
- Don’t feel pressured to take on more than you can handle
If you’re working with an outsourced accounting service, you’re doubtless already reaping the rewards of having a team of professionals at your disposal, and might never have had to turn down any clients due to a lack of time and resources. If you’re going it alone, however, learn when to say no if you don’t have the capacity to complete what a client is asking of you, irrespective of whether they’re new or existing, otherwise you risk damaging your reputation by not being able to uphold your prior commitments.
- Go digital
Maintaining physical logs and registers is time consuming, and by modern standards, is not the most efficient way of recording data. Instead, save your business-related paperwork in digital format on a computer, and minimize the tedious and lengthy handling of large volumes of paperwork.
- Instead of having your head in the clouds, put your data there instead!
Accounting applications and data can be accessed from anywhere and at any time with cloud technology, and CPA’s the world over are learning to take advantage of the cloud to boost their efficiency and productivity. With cloud technology, data security is also increased, there is automatic data backup and around the clock IT support.
- Enlist professional help by outsourcing
Perhaps the single most effective way to manage your time as the owner of a busy CPA firm, is to outsource some of your accounting needs. With their support 24/7, access to their collective skills, knowledge and expertise, and data protection assurances, you can save a bundle of time by engaging with a team of global accounting professionals.
If managing your time as a CPA is becoming a problem and you’re struggling to cope with your workload, the above tips should help you to keep your clients satisfied and your reputation intact, while freeing up some time for you to actually live your life!