Many of you may have concerns over security when you think about outsourcing your accounting needs to a country like India. While you would be right to have this important issue as one of your top concerns, given that you would have complete control over permission and access levels of all sensitive data, even when outsourcing overseas, your fears would be unfounded.
Here are a few facts about data protection when you outsource to India, that will help to put your mind at ease:
- Financial Data Security Policies:
When you choose to outsource your accounting needs to India, your chosen service provider will take the confidentiality, copyright and privacy of all data extremely seriously, and no information related to clients is ever published, distributed, sublicensed, sold or disseminated to any third parties. Staff sign strict, clear cut agreements related to confidentiality and non-disclosure at the beginning of every new project, ensuring that all client data is kept 100% private.
- Added security with the QuickBooks Online Edition:
The QuickBooks Online Edition has an entirely secure encryption that encodes every single transaction, giving anyone using it, the highest level of security over sensitive data.
- Security measures taken at places of work:
Access to the processing and server environments are heavily restricted, with individual PC’s having limited internet access, and all data retrieval and transmission work is carried out under the supervision of project managers. Additionally, a paperless system ensures that no data can be removed from the place of work.
- Physical security measures at all facilities:
With low labor costs in India, most professional places of work have around the clock security guards screening all entrants and refusing access to those individuals without the appropriate permission to enter the premises. Once a permitted person enters the building, they can only gain access to their specific place of work or server room, with an access card, which is granted only by the employer. Cameras are an added layer of security at many facilities, too.
What goes in and out of each server centre is strictly regulated, and while all personal belongings are left in another part of the building, the paperless environment helps to ensure that no documents leave the room, or the premises. Removable media devices are strictly prohibited, and PC’s are not fitted with floppy disc or CD R/W drives.
Nothing should be more important to accounting or bookkeeping professionals, than keeping their client’s sensitive data protected at all times. With the many security measures in place at offices in both the US and India, this important element of outsourcing can remain firmly at the back of your mind, enabling you to concentrate on the many other important aspects of your work.